50 Key Human Resources Management System (HRMS) Features 

Human Resources Management Systems (HRMS) are now essential tools for contemporary enterprises in the fast-paced commercial world.

By automating and streamlining a variety of HR tasks, HRMS enables businesses to concentrate less on administrative responsibilities and more on strategic objectives.

From hiring to firing employees, these systems assist in increasing productivity and ensuring legal compliance. 

Here are 50 essential elements that you should look for in an HRMS if you want to efficiently manage the workers in your company.

Key Features of Human Resources Management System (HRMS):

1. Portals for Employee Self-Service (ESS):

With ESS portals, staff members can: 

1. Revise personal data 

2. Check and obtain paystubs 

3. Request time off and review your leave balances 

2. Payroll Administration:

HRMS payroll functions automate: 

1. Pay calculations 

2. Tax observance and deductions 

3. Direct payments and deposits 

3. Monitoring of Time and Attendance: 

Systems for managing time provide: 

1. Timecards in digital form 

2. Combining mobile apps or biometric scanners 

3. Automated tracking of attendance 

4. Management of Leaves: 

Leave management software provides: 

1. Workers to submit leave requests 

2. Monitoring leave amounts 

3. Workflows for automated leave approval 

5. System for Best Applicant Tracking Applications (ATS):

An ATS streamlines hiring procedures by: 

1. Publishing job postings 

2. Vetting resumes 

3. Setting up interviews 

6. Onboarding Resources: 

HRMS onboarding features:

1. Automate the gathering of documents 

2. Assign training courses and orientation materials 

3. Monitor the progress of new hires 

7. Management of Performance:

Performance management system tools allow HR departments to: 

1. Establish both personal and group objectives 

2. Monitor development and offer ongoing input 

3. Review and assess performance 

8. 360-Degree Evaluation:

360-degree feedback mechanisms gather input from: 

1. Supervisors 

2. Peers in the group 

3. Subordinates 

9. System of Learning Management System (LMS): 

HRMS LMS tools assist with: 

1. Assigning employee training 

2. Tracking certification fulfillment 

3. Supplying educational resources 

10. Compliance Supervision:

HRMS supports compliance by: 

1. Automating updates to labor laws 

2. Monitoring the expiration of certifications 

11. Administration of Benefits:

Benefits management tools help with: 

1. Managing retirement programs and health insurance 

2. Adding new hires to benefit enrollment 

12. Planning for Succession:

Succession planning tools assist HR by: 

1. Identifying high-potential employees 

2. Planning for future leadership roles 

13. Human Resource Management:

Talent management tools assist HR in: 

1. Bringing in and developing talent 

2. Overseeing career development plans 

14. Analytics for Workforce:

Workforce analytics provide insights into: 

1. Upcoming hiring needs 

2. Turnover trends 

15. Payroll Administration:

Pay management tools allow HR to: 

1. Establish standardized pay scales 

2. Control incentives and bonuses 

16. Workers’ Database:

HRMS functions as a centralized employee database, storing: 

1. Personal information 

2. Work experience 

17. Mobility:

Mobile-friendly HRMS platforms enable staff to: 

1. View pays stubs and benefits 

2. Submit leave requests 

18. Management of Documents:

HRMS provides secure document storage for: 

1. Agreements and contracts 

2. Performance evaluations 

19. Reports and Analytics for HR:

Advanced HRMS systems offer analytics tools to: 

1. Monitor HR metrics such as performance, satisfaction, and turnover 

20. Creation of Custom Workflows:

HR teams can design workflows for: 

1. Performance evaluations 

2. Employee recognition programs 

21. Surveys of Employees:

HRMS allows conducting employee polls on: 

1. Job satisfaction 

2. Workplace culture 

22. Management of Offboarding:

Offboarding features assist HR with: 

1. Final interviews 

2. Final employee payments 

23. Charts of Organization:

HRMS can automatically generate organizational charts displaying: 

1. Company structure 

2. Reporting relationships 

24. Managing Expenses:

Expense management tools simplify: 

1. Uploading business receipts 

2. Submitting reimbursement claims 

25. Objective Handling:

HRMS helps with: 

1. Establishing work-related goals 

2. Tracking goal progress 

26. Management of Competencies: 

Competency management tools monitor: 

1. Employee skills and qualifications 

2. Development opportunities 

27. Employee Appreciation:

HRMS recognition programs enable: 

1. Public recognition of employee achievements 

2. Offering rewards or incentives 

28. Planning a Career:

HRMS career development tools assist employees in: 

1. Tracing potential career paths 

2. Identifying areas for growth 

29. Automated Alerts:

HRMS sends automatic notifications about: 

1. Certification renewals 

2. Upcoming performance evaluations 

30. Worldwide Payroll Administration:

For global organizations, HRMS manages: 

1. Payroll across multiple countries 

2. Tax compliance 

31. Integrations with Third Parties:

HRMS integrates with business tools such as: 

1. Project management software 

2. Accounting software 

32. Tools for Job Requisitions:

Job requisition features help HR: 

1. Create and approve job descriptions 

33. Support for Multiple Languages and Currency:

Global HRMS platforms support: 

1. Multiple languages 

2. Multiple currencies 

34. Management of Health and Safety: 

HRMS supports compliance with health and safety by: 

1. Monitoring workplace incidents 

35. E-Signature Features:

HRMS offers digital signature capabilities for: 

1. Signing contracts electronically 

36. Management of Shift and Schedule:

Shift management tools assist in: 

1. Overseeing employee shifts 

37. Monitoring Inclusion and Diversity:

HRMS tracks diversity initiatives by: 

1. Monitoring workforce demographics 

38. Features of Gamification:

Gamification-enabled HRMS platforms can: 

1. Reward employees for completing tasks 

39. Management of Job Descriptions:

HRMS helps ensure job descriptions are: 

1. Up to date and accurately reflect roles 

40. Integration of Background Checks:

HRMS integrates with providers for: 

1. Conducting background checks 

41. Management of Exit Interviews:

Automated exit interviews help HR: 

1. Collect feedback from departing employees 

42. Integration of Social Media:

HRMS allows for: 

1. Posting job ads on social media platforms 

43. Enrollment in Flexible Benefits:

HRMS allows employees to: 

1. Enroll in and modify benefits during open enrollment 

44. Digital Processes:

Digital workflows automate: 

1. Repetitive tasks like expense approvals 

45. Audits of HR Compliance:

HRMS platforms conduct internal audits by: 

1. Monitoring compliance with labor laws 

46. Tools for Team Collaboration:

Collaboration tools enable employees to: 

1. Work together on projects 

47. Tools for Job Evaluation:

Job evaluation tools help HR: 

1. Analyze roles and responsibilities 

48. Support for Multiple Sites:

HRMS platforms with multi-site support allow: 

1. Managing HR tasks across multiple locations 

49. Dashboards for Real-Time Analytics:

Dashboards show real-time insights into: 

1. KPIs like employee engagement 

50. Internal Resources for Job Posting:

Internal job boards enable employees to: 

• Apply for internal job opportunities 

Conclusion:

These 50 features of a Human Resources Management System (HRMS) cover a wide range of HR tasks, from payroll and employee engagement to hiring and compliance.

Implementing an HRMS helps businesses increase productivity and automate critical HR processes. 

Keep in mind that the Best HRMS provider can elevate your HR department from merely a cost center to a strategic partner that fuels your company’s growth and success. Look into your HRMS options to discover how they can benefit your organization in 2024 and beyond.